Moving office space can be a revolutionary decision for any business. Whether you’re a team looking for a flexible office space or an individual who needs a private office, you can enjoy heaps of benefits from moving to a new serviced office space. But there are plenty of things to consider before moving, which can be a lot to juggle, and that’s where we come in to help.
Finding a new office space is a project that needs planning and coordination. Choosing a serviced office space can help make the move way simpler; since they are fully furnished and set up with high-speed broadband, you can move right in. Before you consider looking for your new office space for rent, let’s run through your office moving plan first.
Things to do when moving office space
So, you’ve made the decision to move office space. What’s next? The following steps can be essential to making the whole process a lot smoother. We’ve broken it down into simple steps you need to consider. Here’s your office moving plan:
Assign an office move project manager
First things first, assign a project manager to be in charge of the office relocation plan. This person can note down all the steps needed and ensure everything is ticked off in order. This will help keep all office space tasks in one place and ensure that key items aren’t being doubled up or forgotten. This person doesn’t need experience in moving office space; you’re looking to assign this role to someone who’s organised and good at multitasking.
Timings and deadlines
Set out your deadlines and make sure to consider any big campaigns you might have going on behind the scenes. Try to find a quiet (or quieter than normal) week to start your office space move to cause as little disruption as possible. By setting a deadline, you can work out your roadmap accordingly and assign key dates to everyone’s calendars to keep on schedule.
Plan, plan, plan
Planning is going to be your best friend, so get your to-do lists and spreadsheets at the ready. Once you’ve assigned your office space move and project manager, have a brainstorming session to build a structured road map together so nothing gets left out.
Think of all the tasks that need to take place in the lead-up to your relocation, no matter how small, considering all teams and people who will need to be involved. The project manager can then assign tasks to the relevant teams, adding these steps into the master planning document.
What’s the criteria?
Now’s the time to discuss what exactly it is you’re looking for in your new and improved office space. You’re going to want a space that represents your business ethos, whether you’re a creative company looking for quirky flexible office space or a professional individual looking for hot desking opportunities.
You can find an office for rent that matches your business. You have to think about location, budget, space and don’t forget amenities. Do you need bike storage, showers, breakout spaces, and onsite coffee shops? There are plenty of options when it comes to a serviced office space.
How to find your next office space
Now you’ve got a detailed list of requirements to suit your team, you can start the search. That’s where Easy Offices can take the stress out of moving office space. We created Easy Offices for one simple reason: to make it easier for people to find great places to work. From bigger teams looking for a new serviced office space to creative individuals looking for flexible office space, from an hour to years, from a desk to an entire building. It’s all here.
Search by city to get started and narrow down your options with our simple to use filters. Whether you need an onsite gym, a staffed reception or 24-hour access, you can tailor your search results to your requirements.
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Set aside time to book some viewings and see the spaces in person. Get a good feel for the area, commuting options, meeting rooms and ask all the questions you need. This is the time to get a good understanding of your new office space.
What’s next in your office moving plan?
After you’ve chosen your shiny new office space, there’s a few final things to consider.
Inventory: check everything you need or want to take in the move or whether you’ll need to buy anything new.
Furniture: by moving into a new coworking space or serviced office space, you don’t need to worry about this as all furniture will be inclusive of the building.
Accessibility: confirm this ahead of your move, so all of your colleagues have a smooth transition and everyone has the correct key cards or access keys needed.
Facilities: double-check which facilities are covered in your new serviced office space. All of our serviced offices include essential amenities like phone lines, superfast broadband, IT support and more. Talk to our Easy Offices team to establish your requirements.
Admin: don’t forget to update any documents, business cards or other collateral with the change of address and phone number.
Now it’s time to celebrate! Once your team is all set up, you can reap the benefits of the new social areas in your serviced office space. Some places have roof terraces or innovative breakout rooms for you to enjoy – so kick back and soak in your new office space. You deserve it!
